Private Event FAQs & Event Form
Q: Can I reserve tables for my large party?
A: Reservations for up to 30 people in the taproom may be arranged by filling out the form below. Reservations are considered on a first come, first served basis and are available every day of the week except Saturday (also, please note that we are closed Mondays during colder months). Guests may request to book tables on the patio or inside the taproom, and in the event of inclement weather, we will make every effort to accommodate your party indoors. We ask that the party arrive within 15 minutes of the agreed-upon reservation time or the tables will be released.
Q: What if my group is larger than 30 people?
A: We offer private party reservations for up to 100 people in the brewery every day except Saturday; however, this space is subject to availability per our production, packaging, and event schedules. Private party rates may vary depending on party size and timing, and may be subject to purchase minimums. Our fees cover staffing as well as any clearing and additional coordination required for your event. We require that booking fees be paid in advance to confirm your reservation.
Q: Once my private event is booked, is the deposit refundable?
A: Private event deposits are not refundable. Should your event be canceled, we ask that you please try to give the event coordinator as much notice as possible. If you are rescheduling the event for a later date, the deposit will transfer.
Q: Can I customize the Ardent beers offered at my event?
A: Absolutely. We encourage guests to work with our event coordinator in advance to select beers or tasting flights they’d like to make available to their guests.
Q: What type of tabs can I offer my guests?
A: Guests may request one of the following tab options: Open Bar, Limited Open Bar, Drink Ticket, Pay-As-You-Go. The desired type of tab must be communicated to our event coordinator at least two days prior to the event. Please note that the Open Bar, Limited Open Bar, and Drink Ticket tab options are subject to a 20% automatic gratuity. Tab descriptions are as follows:
- Open Bar – Host is responsible for entire bar tab.
- Limited Open Bar – Host is responsible for the bar tab up to a predetermined amount or for a specified period of time.
- Drink Tickets – Host prepays for tickets of predetermined value and distributes them to the guests.
- Pay As You Go – Guests are responsible for their own tabs.
Q: Can I bring in outside alcohol to my private event?
A: Due to ABC regulations, we cannot permit any outside alcohol at the brewery. Guests are welcome to bring non-alcoholic beverages to serve at their event.
Q: Can I serve outside food at my private event?
A: Absolutely. We do not have a commercial kitchen at Ardent, so we welcome guests to bring in outside food. We do require that our event coordinator approve the caterer or vendor in advance.
Q: Can I invite a food truck to my private event?
A: Yes, with prior approval from our event coordinator. Guests are solely responsible for all destination charges and setup fees required by the food truck vendor. We ask that food trucks only sell to your private party and not to other Ardent customers. We are happy to provide space and electrical service for the truck. In some cases, a special permit may be required from the Virginia Department of Health.
Q: Can I decorate the space for my private event?
A: Guests must provide any additional chairs and/or tables needed for their event. Outside decor is permitted, but must be approved by our event coordinator.
Q: What if I need to use a rental company to decorate my event?
A: We do not handle any rental company coordination. However, we are happy to work with any rental company you may choose and ask for two days' notice of equipment arrival. Ardent is not responsible for the setup of rented equipment.
Q: Do you have preferred vendors?
A: Yes. We have a short list of preferred caterers and rental companies. Please inquire with our event coordinator for more details.
Q: Can I have live music at my private event?
A: Unfortunately, we are unable to accommodate live music at the brewery.
Q: How far in advance do I need to book my event?
A: Spaces are booked on a first come, first served basis. The earlier you inquire and are able to begin planning, the better, as demand and availability can fluctuate, especially during the holiday season.
PRIVATE EVENT Form
Please allow up to two days for a response from our event coordinator.